FUTURE EVENTS IN OUR PARISH:
Dec. 24 CTK Christmas Eve candlelight Service at 2:00 P.M.
Dec. 24 HN Christmas Eve candlelight Service at 5:00 P.M.
Dec. 25 CTK Christmas Day Service at 9:30 A.M.
Jan. 26 Vestry Meeting, CTK Parish House, 9:30 A.M.
DOOR COUNTY TOYS FOR KIDS 2022:
This year our Outreach Committee again asks parish members to support the Door County Toys for Kids Program, which distributes toys for local children in need. Please consider a cash donation for this project. Contribution checks can made to CTK-HN with the annotation, Toys For Kids 2022, and put in the collection plate or sent to: CTK-HN Episcopal Church P.O. Box 828 Sturgeon Bay WI 54235.
CHRISTMAS FLOWER DONATIONS:
Envelopes will be available on the back table of each church for donations toward Christmas flowers. The cost of each plant is $20.00. The envelopes also serve to let us know who you want to honor or mark in memory of.
CHRISTMAS EVE CELEBRATION AT HOLY NATIVITY:
We plan to have a safe and festive celebration following the 5 PM service on Saturday, December 24. If you would like to bring something to share, there will be a sign-up sheet for you in the back of each church building. Please contact Joanne (920-839-2307) or mailto:j.ator@frontier with any questions.
UNITED THANK OFFERING UPDATE:
We welcome and are very grateful that our church member, Janet Cudahy will be taking over as our new UTO Coordinator!
CAP PANTRY UPDATE AND REQUESTS:
Although it has been reported that there has not been an increase in individuals and families using some community food pantries, that is not accurate for CAP. There is more demand and open places on the shelves. When shelving this week, Tim and I noted a lack of soups and crackers, tuna, and protein stretchers such a “helpers’, rice and/or pasta mixes. Please consider donating personal care products such as shampoo, toothpaste, deodorant and razors. Sandi has mentioned that our church really makes a big difference. Thank you!!
LET’S SAVE THOSE HOLIDAY BUCKS!
Tadych’s Market (formerly Econo Foods) is awarding customers with “Holiday Bucks” again. We will have a collection place in the back of each church if you would like to donate yours to the CAP Food Pantry.
WINTER WORSHIP CANCELLATION:
When winter weather makes worship questionable, the Wardens and the Vicar will make a decision about canceling worship, hopefully early in the process.
If worship is to be cancelled, you will receive the message by e-blast. If there are any questions about whether or not we are having worship, please feel free to call the Vicar.
Church of Christ the King and Holy Nativity Vestry Meeting Thursday November 17, 2022
Fr. Olin Sletto, Senior Warden Tim Graul, Junior Warden Challoner Brown, Junior Warden Dale Logan, Joanne Ator, Cori McFarlane, Gwen Larson via Zoom, Dawn DiCarlo administrative assistant and Bunny Hagen Vestry clerk participated in the meeting at Christ the King. Excused: Katie LaViolette, Treasurer and John Witteborg.
1. Fr. Olin opened the meeting at 9:07am with the Lord’s Prayer.
2. No guests, visitors or congregation input.
3. Motion by Challoner Brown to accept the agenda, Dale Logan seconded, motion passed.
4. Joanne Ator moved to accept the minutes of the October 27, 2022 meeting, Cori McFarlane seconded. Motion passed.
5. Treasurer’s Report
5.1 Written Treasurer’s report was presented by Dawn DiCarlo. Balance sheet and income and expense reports were reviewed. Dawn emphasized that the operating account balance minus the liabilities is $80,299. Joanne corrected the pass thru contribution name for the HN garden restoration as well as pointing out that the line for HN Building and Grounds Maintenance is not sewer, but septic. Tim questioned the cost of the lectionary inserts. Dawn reports that the annual cost is $479.63. Discussion followed. Tim suggests that we print them using the lectionary from the diocesan web site.
5.2 Dawn conferred with Matthew Payne, Lay Canon for Administration at the diocese, regarding the proceeds of the Colburn Music Fund. The account, which amounts to approximately $1500.00, will be liquidated as per the vestry request. Appropriate forms were completed by Senior Warden, Vicar and vestry clerk. These will be sent to the diocese. These funds are intended to be used for organ maintenance.
5.3 Our diocesan asking for 2023 has been reduced to $11,972.00. Motion by Challoner Brown, seconded by Cori McFarlane to accept the Treasurer’s report. Motion passed.
6. Senior Warden’s Report
6.1 Tim suggests that the HN members return to cleaning the premises weekly to save money. Discussion followed. It is agreed that members will do light cleaning at HN 3 weeks out of the month and continue with
professional deep cleaning monthly at a cost of $70.
The Stewardship committee met to develop a budget for 2023. Fr. Olin andSenior Warden Tim Graul will compose letters to be sent to all members. The vestry letter will be revised to include a request to consider increasing
giving by 14 percent to cover budgeted expenses for 2023. Letters were reviewed and approved by the Vestry. A card of intention for giving will be included. This mailing will go out early next week. Presentations by both Junior Wardens to their respective congregations will occur in December. The 2023 Budget was reviewed line by line. Two adjustments were made. The professional services line adjusted to $750.00 to cover the future cost oforgan tuning. The HN cleaning budget will be adjusted to $840. The revised total expenses are $124,405.00. The proposed income for 2023 is $107,405.00. This would leave a $17,000.00 or 14 percent shortfall. Joanne moved to accept the changes to the proposed 2023 budget. Cori McFarlane seconded. Motion passed. Discussion continued on ways to improve communication with the congregation on the finances throughout the year. Beginning in 2023, a statement of the cumulative income and expenses will be added to the quarterly giving statements that members receive. Motion by Challoner Brown to add the financial information to the
quarterly statements. Seconded by Dale Logan. Motion passed.
7. Junior Warden’s Report
7.1 CTK: Dale reports the following:
Accessible Project Update: A meeting with Keller Builders on November 8, 2022, was attended by Fr. Olin, Dale, Tim and John. Dale reviewed in detail the adjustments to the design.
Electric amperage needs to be increased.
Location of the furnace for long term access.
Eliminate the lift to save $40,000-$50,000
No changes to the parish house or its restrooms.
Asbestos abatement must be done by an outside vendor.
An initial cost estimate should be available in a few weeks.
No action on the water softener is necessary. It will remain in place and not be connected to the plumbing system.
Evangelism: no discussion at this time.
CTK Furnace: Estimates for annual inspection are in the $140 range. Vestry directed Dale to proceed with furnace inspection.
Parking lot lighting: Vestry directs that the lights be switched on only as needed; not every night. The savings would be approximately $300 per year. Instructions have been posted in the sacristy.
7.2 Holy Nativity:
Challoner continues to work at getting estimates for the removal of one tree in the HN parking area.
The new street sign is in production.
8. Vicar’s Report
8.1 Soup and chat social will resume in January 2023
8.2 There will be refreshments after Christmas Eve service.
8.3 There will not be refreshments after the New Year’s Eve service.
8.4 Fr. Olin will be gone January 13 and 14. Fr. Throop is a potential substitute.
9. Diocesan Convention news.Cori and Challoner represented our congregation at the diocesan convention. The Bishop’s address is available on the website. They report that our Bishop, Matthew Gunter, is in favor of combining three dioceses into one. Input from laity is being sought as the next step in the process. Bishop Gunter is charged with educating the parishes regarding the position of the Episcopal Church on abortion as an outcome of convention business.
10. Old Business
11. New Business
11.1 A new camera for recording the church weekly mass was donated by Gwen Larson. The new camera records in 12 minute increments and requires stitching of each increment. The new camera, if WIFI enabled, would allow for live streaming. Gwen will continue to work with Dawn to solve the slow internet speed issue.
11.2 Tim reports that Katie Laviolette has resigned as our Treasurer. Tim will approach Morag Hornsby to act as treasurer until the next Annual meeting. Any other ideas, please contact Tim.
The meeting was closed with a prayer. Next meeting is scheduled for December 15, 2022, at 9am at Christ the King.